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How to keep online business activity safe and secure

Sponsored by PayPal | 20 September 2016



How to keep online business activity safe and secure - stock photo

Whenever you take part in any online activity, you are potentially opening yourself up to a lot of risks. Hackers, unauthorised access, malware, and leaks can all threaten a business that has online elements. Even if you don’t sell online, but simply store your customer data on a network that is connected to the internet, you could be at risk. Here’s how to ensure that your activity is always safe and secure for your business.

Limit Access

Who has access to your business website back end? How about other parts of the network? Who uses your Wi-Fi? Make sure that everything is as private as possible, limiting access only to those who really need it. The fewer people have access to something, the less chance there is of something going wrong. Make sure that all passwords, including for private staff accounts, are strong and can’t be guessed easily. They also should not be written down anywhere, and everyone should log out when not using the system.


Servers and Software

Make sure that you have security software on all of your computers and devices that connect to the business internet, including anti-virus solutions and firewalls. Keep all software up to date at all times, and choose only brands that you can trust. Make sure that you take only safe internet payments through a system which is secure and cannot be hacked. Make sure that your payment system helps to prevent fraud. All customer data should also be kept on a secure server and encrypted using the latest security standards. A third-party solution like PayPal can help you with this.

Maintain Privacy

Use a private email account when registering your domain name, and destroy any unneeded client details by shredding and then sending off the paper to be burned. This includes if you write down a client’s address for a few seconds for reference – and anything you put on the internet should only be done within your secure network. Do not share client details even within your team unless absolutely necessary, and ensure no one can get unauthorised access to your client database.

Back Up Data

Should a failure hit your system, you could lose everything. Back up your data to ensure this does not happen. You can save it to a physical disc or drive, but if so, make sure it never leaves the office and is never accessed without authorisation. You can also store it on the cloud if you choose reliable and secure back-up server, like Box, which is not going to be vulnerable to attacks. If hackers get into your main system to delete or download data, they should not be able to get to your back-ups as well.

Spam Awareness

Put a spam filter in place on the business email accounts, and consider putting a pop-up blocker or ad blocker on all internet browsers. Follow this up with staff awareness to be sure that no one is tempted to click on suspicious ads, download files from untrusted sources, or send money to any Nigerian princes. Where possible, delete spam mail immediately instead of opening it.

Policies and Training

Train staff on online security and have policies in place about what they can and cannot do. This should be reinforced regularly and updated with the latest best practices. The policies must apply to collecting, storing, accessing, and sharing any and all data types.

Online security is crucial for any type of business, and you simply can’t afford to overlook it. Put these tips into action or risk losing customers, losing funds, or even losing your business.






Disclaimer: The views of authors on our website are not necessarily representative of those views of our website. Articles contain only general information, correct at the date of publication. For advice regarding your own personal circumstances, always seek individual advice from a qualified professional. This article may not be reprinted, reproduced, or retransmitted in whole or in part without the express written consent of SingleMum.com.au. Please read the complete Singlemum.com.au Disclaimer here



What does it mean to be a single mum?Of course, the

kids

are the most important thing in a single mum's life. Kids are the focus and always have been. But along with the children, there are other matters that can confuse a single mum's life.

Centrelink

plays a big part of a single mother's life, mainly because this is where a large percentage of single mums get their finances from. Centrelink are the source from where the

single mother pension

, or as it is otherwise known, the single parent payment comes from. The single mother pension is a subsistence amount, but just the same, it is money to live on, and so it is important, no matter if it is called single parent payment, single mother pension or whatever Centrelink welfare classes it at the time

Often, single mums come out of a

divorce

or defacto relationship only to find that their troubles have just begun, and find that their first step leads them towards Family Law - it's time to engage a lawyer.
There are more than just Centrelink finance problems to worry about, as mentioned before, but also

child custody

issues. Child custody is something that hits right at the heart of

single mums

. If a single mother's ex husband or ex partner has been a domestic violence perpetrator, the mum may be greatly worried about child custody. They worry that their kids won't be safe with their spouse, who has already proven to be abusive because they caused

domestic violence

, which resulted in a divorce or separation.

Even so,

Family Court

will often still order a form of child custody named

Shared Parenting

. Shared Parenting is a form of child custody division of time or parental responsibility between the parents. Mother's often look for a good divorce lawyer to try to avoid share parenting with an abusive ex-spouse after divorce, however in many cases Shared Parenting is still the outcome after the divorce, no matter how good the divorce lawyers have been. They will often settle for visitation at a contact centre or access centre where fathers or mothers are supervised during child custody access.

Please remember the bigger font words,because we will use it often in our website.